,i  #aafth ,,congress  #b;d ,session    
,h4 ,r4 #gidi  ,,in ,,the ,,house ,,of  
,,representatives  ,august #g1 #bjbj,mr4
 ,cline 7for himself and ,mr4 ,phillips7
 introduced the following bill2 which   
was referred to the ,committee on       
,oversight and ,reform  ,a ,,bill  ,to  
direct the chief information officer of 
each agency to increase efforts to      
manage data centers1 and for other      
purposes4  #a4 ,short title ,this ,act  
may be cited as the ,sensible           
,management of ,archives1 ,records1 and 
,technologies ,government ,act or the   
,,smart ,government ,act4  #b4          
,increased management of data centers   
and inventory of software  7a7 ,data    
center consolidation and optimization   
7#a7 ,strategic plan ,not later than #f 
months after the date of the enactment  
of this ,act1 the chief information     
officer of each agency shall develop and
 publish a strategic plan to consolidate
 and optimize data centers at the       
agency4 ,the strategic plan shall       

include the following3 7,a7 ,annual     
metrics to consolidate and optimize data
 center locations4  7,b7 ,an estimation 
of the annual costs related to the      
development and operation of data       
centers at the agency4  7,c7 ,an        
estimation of the annual savings related
 to implementing the strategic plan4    
7#b7 ,annual update ,the chief          
information officer of each agency shall
 annually update the plan described in  
paragraph 7#a74  7#c7 ,certification    
,not later than #i months after the date
 of the enactment of this ,act1 and     
annually thereafter1 the inspector      
general of each agency shall submit to  
,congress a certification that the      
agency has taken action to achieve the  
annual metrics described in paragraph   
7#a77;,a74  7#d7 ,report ,not later than
 #i months after the date of the        
enactment of this ,act1 and annually    
thereafter1 the head of each agency     
shall submit to ,congress and the       
,director of the ,office of ,management 

and ,budget a report that includes--    
7,a7 the certification described in     
paragraph 7#c72  7,b7 if applicable1 the
 reason that an annual metric under     
paragraph 7#a77;,a7 was not met in the  
previous fiscal year2  7,c7 the annual  
costs related to the development and    
operation of data centers at each       
agency1 including any cost related to   
implementing the strategic plan         
described in paragraph 7#a72 and  7,d7  
the annual savings related to           
implementing the strategic plan4  7b7   
,software asset management ,not later   
than #f months after the date of the    
enactment of this ,act1 the chief       
information officer of a covered entity 
shall inventory software applications   
used in the information technology      
systems of the covered entity4 ,with    
respect to each application1 the        
inventory shall include the following3  
7#a7 ,name4  7#b7 ,description4  7#c7   
,type4  7#d7 ,owner4  7#e7 ,support     
function4  7c7 ,compliance  7#a7 ,in    

general ,notwithstanding any other      
provision of law1 including section     
#ecah of title #e1 ,united ,states      
,code1 any chief information officer of 
an agency that does not meet the        
requirements under subsection 7a77#a71  
7a77#b71 or 7b7 may not receive an      
increase in the rate of pay until such  
requirements are met4  7#b7 ,enforcement
 ,the head of the applicable agency     
shall ensure that the chief information 
officer described in paragraph 7#a7     
meets the provisions under this         
subsection4  #c4 ,transfer of copies of 
,federal records  7a7 ,transfer  7#a7   
,in general ,the head of each agency1 in
 coordination with the ,archivist of the
 ,united ,states1 shall1 to the extent  
practicable and in accordance with this 
section-- 7,a7 create copies of all     
records controlled by the agency2 and   
7,b7 transfer such copies to a records  
center maintained and operated by the   
,archivist4  7#b7 ,standards and        
guidelines ,not later than ,september   

#cj1 #bjbj1 the ,archivist shall-- 7,a7 
develop standards for the heads of each 
agency to create copies of records under
 paragraph 7#a77;,a71 including         
standards with respect to determining   
whether the record from which the copy  
was created is inactive1 temporary1 or  
permanent2  7,b7 develop guidelines for 
the heads of each agency to-- 7i7 store 
metadata with respect to copies of      
records under paragraph 7#a77;,a72 and  
7ii7 transfer such copies pursuant to   
paragraph 7#a77;,b72 and  7,c7 make     
exemptions to the standards developed   
pursuant to subparagraph 7,a71 taking   
into consideration-- 7i7 any burden to  
the public2  7ii7 costs2 and  7iii7     
statutory1 regulatory1 and policy       
barriers4  7#c7 ,initial phase  7,a7 ,in
 general ,not later than ,december #ca1 
#bjbj1 the head of each agency shall    
begin to transfer electronic copies of  
records1 including any metadata related 
to a record1 pursuant to paragraph      
7#a77;,b74  7,b7 ,analog format deadline

 ,after ,december #ca1 #bjbj1 each head 
of an agency may not transfer a copy of 
a record that is in an analog format to 
a records center maintained and operated
 by the ,archivist4  7#d7 ,second phase 
,not later than ,december #ca1 #bjbb1   
each head of an agency shall transfer-- 
7,a7 all copies of records to a records 
center maintained and operated by the   
,archivist2 and  7,b7 all copies of     
inactive and temporary records exempt   
under paragraph 7#b77;,c7 to a ,federal 
records center or a commercial record   
storage facility4  7b7 ,penalty to      
,federal agencies ,if1 during any fiscal
 year1 an agency is not in compliance   
with the requirements of this section1  
during the corresponding period in the  
following fiscal year1 the agency may   
not obligate discretionary              
appropriations at a rate higher than the
 rate of obligation for the applicable  
appropriations accounts during the      
period of noncompliance in the previous 
fiscal year4  7c7 ,designation of record

 management official  7#a7 ,in general  
,section #caja of title #dd1 ,united    
,states ,code1 is amended to read as    
follows3  #caja4 ,records management by 
agency heads2 general duties  7a7 ,in   
general ,the head of each ,federal      
agency shall make and preserve records  
containing adequate and proper          
documentation of the organization1      
functions1 policies1 decisions1         
procedures1 and essential transactions  
of the agency and designed to furnish   
the information necessary to protect the
 legal and financial rights of the      
,government and of persons directly     
affected by the agency's activities4    
7b7 ,designation of record management   
official ,to carry out subsection 7a71  
the head of each ,federal agency shall  
designate a senior official-- 7#a7 whose
 position is at the ,assistant          
,secretary-level or equivalent2  7#b7   
who shall carry out the duties under    
subsection 7c72 and  7#c7 who has       
training in records management certified

 by the ,archivist to assist the        
official in carrying out the duties     
under this subsection4  7c7 ,duties of  
record management official ,the duties  
of the senior official under subsection 
7b7 shall include the following3 7#a7   
,train employees of the ,federal agency 
on an annual basis on-- 7,a7 the        
responsibilities of each such employee  
with respect to the management of a     
record2 and  7,b7 the laws1 regulations1
 and policies of the agency with respect
 to the management of a record4  7#b7   
,ensure records under the control of    
such agency are covered by a general    
records schedule that is approved by the
 ,archivist4  7#c7 ,ensure that each    
copy of a record transferred to a       
records center maintained and operated  
by the ,archivist is transferred in     
accordance with any standard developed  
by the ,archivist4  4  7#b7 ,effective  
date ,the amendments made by this       
section shall take effect on ,december  
#cj1 #bjbj4  #d4 ,definitions ,in this  

,act3 7#a7 ,agency ,the term agency has 
the meaning given to that term under    
section #cejb of title #dd1 ,united     
,states ,code4  7#b7 ,covered entity    
,the term covered entity means the      
following3 7,a7 ,the ,department of     
,agriculture4  7,b7 ,the ,department of 
,commerce4  7,c7 ,the ,department of    
,education4  7,d7 ,the ,department of   
,energy4  7,e7 ,the ,department of      
,health and ,human ,services4  7,f7 ,the
 ,department of ,housing and ,urban     
,development4  7,g7 ,the ,department of 
the ,interior4  7,h7 ,the ,department of
 ,labor4  7,i7 ,the ,department of      
,state4  7,j7 ,the ,department of       
,transportation4  7,k7 ,the ,department 
of the ,treasury4  7,l7 ,the ,department
 of ,veterans ,affairs4  7,m7 ,the      
,social ,security ,administration4  7,n7
 ,the ,small ,business ,administration4 
7,o7 ,the ,environmental ,protection    
,agency4  7,p7 ,the ,national           
,aeronautics and ,space ,administration4
  7,q7 ,the ,agency for ,international  

,development4  7,r7 ,the ,nuclear       
,regulatory ,commission4  7,s7 ,the     
,office of ,personnel ,management4  7,t7
 ,the ,national ,science ,foundation4   
7#c7 ,information technology ,the term  
information technology has the meaning  
given to that term under section #aaaja 
of title #dj1 ,united ,states ,code4